Policies and Procedures
Here you will find the policies, procedures and terms of reference for Holy Trinity, Prestwood.
This page provides links to specific policies for COVID-19, including latest risk assessment documents for our buildings.
Understanding personal risk factors
Church members involved in church activities should do so in awareness of their own personal risk factors. The Church of England's guide to help you understand your own risk factors is available here.
PCC documents
- COVID Recovery Roadmap March 2021
- Public Worship for the rest of the year (September 2020)
- Guiding principles for Eucharistic worship during COVID-19 pandemic (May 2020)
Latest risk assessment documents for each building:
- Holy Trinity Church: worship, opening church for private prayer and use by hirers
- Church Hall: Hall Risk Assessment
- Annexe: reopening the Annexe
- Cottage/church office):
Risk assessments for specific events
- Pastoral Visiting (May 2021)
- Children's Church in the marquee (May 2021)
- Easter Saturday Story Trail (3rd Aril 2021)
- Toddler Thursday Easter session (1st April 2021)
The care and protection of children, young people and vulnerable adults involved in Church activities is the responsibility of the whole Church. Everyone who participates in the life of the Church has a role to play in promoting a Safer Church for all. The Church of England safeguarding policy statement is based on 5 foundations and offers 6 overarching policy commitments:
- Promoting a Safer environment and culture
- Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the Church
- Responding promptly to every safeguarding concern or allegation
- Caring pastorally for victims/survivors of abuse and other affected persons
- Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons
- Responding to those that may pose a present risk to others.
This policy applies to all Church Bodies and Church Officers. Full understanding of, and adherence to, our policies should lead to a deepening in the understanding of, and respect for, the rights of children, young people and vulnerable adults as people of faith in the life of the Church. Here are our safeguarding policies, which are renewed every year.
The 'Promoting a Safer Church' document is publicised and promoted, and available to all Church Officers.
Our Health and Safety policy is a really simple. We've thought about everything we do, and if you follow these simple procedures you'll know that you are being safe—protecting yourself and other people. And, as a church, it means we can let people get on with activities without worry. The Health and Safety Policy is really simple to use. Download the policy relating to your activity. (These policies are also printed, and copies are placed in suitable locations.) In each policy document you'll find a short description of the risks we've identified and a table of actions to take to minimise and manage the risks. Make sure you, and anyone you're working with, follows those Required Actions. It's as simple as that. It is absolutely imperative that people follow the Required Actions for the activity they are undertaking. If we use our common sense and follow the Required Actions we know we are safe. If we don't, we are not safe, and we are creating risks for ourselves and others—both physical risks, and risks of liability if something goes wrong. So please follow these simple policies and enjoy what you do!
- General Principles (Part 00)
- Normal Services (Part01)
- Services with Congregational Candles (Part 02)
- Baptisms, Weddings and Funerals (Part 03)
- Cooking Facilities (Part 04)
- Organised Meals (Part 05)
- Lone Working (Part 06)
- Church Cleaning (Part 07)
- Working at Heights (Part 08)
- General Fire Risk (Part 09)
- Car Park Management (Part 10)
- Graveyard Maintenance (Part 11)
- Children's Church (Part 12)
- Youth Group (Part 13)
- Kit Bag Club (Part 14)
- Toddler Thursdays (Part 15)
- Employment of External Contractors (Part 21)
- External Users (Part 22)
- External Users - Abridged version (Part 22)
- Bumps and Babies
Your privacy is important to us. We collect, use, record and destroy data in line with our Privacy Policy.
We welcome children and other baptised Christians to receive communion in our church. This policy outlines our welcome to those who wish to receive communion before confirmation.
Pcc Members (the Trustees) of HTP have a duty to act in the best interests of HTP and must not use their position as a trustee to their own personal benefit. Conflicts of interest occur when a trustee’s personal or business interests or the interests of any person or organisation to which the trustee is connected conflict, or have the potential to conflict, with the interests of HTP.
The Holy Trinity, Prestwood policy for transporting vulnerable adults and children.
Terms of reference for sub-committees.
This policy describes the controls, limits and responsibilities that assure the financial accountability of expenditure within the church.
Christ’s command is that we love one another as he has loved us, so caring for others is the responsibility of us all. Our Pastoral Care Policy sets out the basic principles under which this care is offered, the way in which attention must be given to safeguarding the vulnerable, and confidentiality. Those authorised to give more focused pastoral care are required to confirm that they will adhere to the terms of this Policy.