Parish_Administrator_Job_Description_DEC_25.pdf

We are looking for an experienced and skilled administrator to come and join Holy Trinity, Prestwood on a semi-flexible, part-time basis to support our work. The purpose of the role is to provide the day-to-day administrative operations of the church in close cooperation with the Rector and the staff team.

 

Along with our Rector and staff team, this post is key in enabling growth in the ministry and mission across the parish. In line with our vision, and as well as providing effective administration within the team, the post holder will be expected to be a face and voice of the church to the wider community, helping us to serve our parish.

 

This position requires professionalism and the ability to work in a changing environment where multi-tasking, decision making, self-motivation and confidentiality are essential. The post holder will need confidence and proven organisational, communication and interpersonal skills.

 

Context

• We are two Church of England parish churches, serving the people of Prestwood, Great Kingshill and Great Hampden
• We are an inclusive church embracing a hospitable Christianity
• We are a mixture of employees and volunteers who work together as a team
• We are here to worship God and to help each other to grow in faith
• We support the Food Bank, Toy Library, Make Lunch and other social justice initiatives
• We are a busy venue
• You can find out all about us at htprestwood.org.uk

 

Location and Hours

The role will be based in the parish office of Holy Trinity, Prestwood. The role is for 16 hours a week, spread over four days. As an employer, we are able to support flexible working and would encourage candidates who value flexibility or work from home opportunities occasionally and/or at specific times of year (such as school holidays) to discuss their needs at interview.

 

Please note that Easter and Christmas are especially meaningful seasons in the life of the church, and you will receive all bank holidays, including those over Easter and Christmas. Whilst we are happy to offer flexibility where possible, any additional annual leave during these peak periods would need to be discussed in advance.

 

Terms and Conditions

The detailed terms and conditions will be contained in the post holders Contract of Employment.

The gross annual salary range is between £11,250-£12,250 (depending on experience), paid monthly in arrears by direct transfer. Remuneration will be reviewed annually.

 

Access to a stakeholder pension scheme is available after three months’ continuous service. The employer makes contributions on behalf of the employee.

 

There will be a six-month probationary period with a three-month review point. A review will take place to confirm completion of the probationary period. During the probationary period, one week's notice of termination of employment will be required on either side; thereafter one month's notice on either side will be required.

 

Annual paid holiday entitlement is 5.6 weeks pro-rata plus bank holidays. Leave should be arranged in advance with the Rector, bearing in mind the particular demands of preparation for significant events in the life of the church.

 

The Rector will review regularly with the post holder, duties and responsibilities and discuss development, common concerns and opportunities for training in addition to an annual appraisal.

 

Applications

Closing Date: 5pm on Sunday 18^th January 2026.

Shortlisting will take place on Tuesday 20^th January and if successful, you will be invited for interview on Monday 2^nd February.

Only completed online application forms will be considered. To complete an online application, please click here: Parish Administrator Application Form 

If you have any questions, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. Safer recruitment policies apply.

 

 

Job Description for Parish Administrator

1. Safeguarding

a. Assisting the Safeguarding Officer

b. Following the Safeguarding, Health and Safety and other church policies

c. Assisting with Safer Recruitment processes

d. Administering Confidential Records and Information

All our policies can be viewed on our website at htprestwood.org.uk/policies.

 

2. Communication

a. Effective point of communication between clergy, staff, volunteers and the community

b. Participating in and minuting staff and strategic meetings

 

3. Office and Site Management

a. First point of contact for incoming email, phone calls and visitors

b. Copying and printing

c. Managing and ordering stock of office and stationery supplies and equipment

d. Managing and ordering stock of church consumables

e. Administering Key Holder Register

f. Mailings

g. Basic website management and CMS

 

4. Data Management

a. Managing Safeguarding, Health and Safety and Compliance records and reports

b. GDPR compliance

c. Managing the databases

d. Co-ordinating and distributing Wedding, Baptism and Funeral data

e. Managing Wedding, Burial, Baptism and Confirmation Registers

f. Diocesan and Council Returns

g. Processing Memorial Ledgers

h. Conducting searches of church registers

 

5. Bookkeeping duties

a. Assisting the volunteer Treasurer

b. Issuing, chasing and forwarding invoices for payment

c. Accounting for statutory and other fees

 

6. Church services and events coordination

a. Preparing Orders of Service and associated Parish publications

b. Maintain Annual Service Planner

c. Booking organists and musicians

d. Assist the PCC Secretary to ensure timely production of the parish's Annual Report

 

7. Secretary to the Rector

a. Handling confidential information

b. Planning and co-ordination of diaries and events

c. Expenses

d. Secretarial support

This list of responsibilities is not intended to be exhaustive and is subject to review in consultation with the Rector.

 

Person Specification for Parish Administrator

 

Essential

• A positive approach to Christianity and an awareness of the religious and charitable purposes of the church within the local community
• Sympathetic to the Inclusive Church statement of belief
• Excellent at communicating with a diverse group of people, whilst being caring and effective
• Able to work independently, showing initiative and prioritising own workload
• Ability to work within a team of staff and volunteers
• Good working knowledge of Microsoft Office and Google docs, particularly Word documents and spreadsheets
• Able to adapt to everchanging priorities
• Ability to maintain a high level of confidentiality and discretion at all times

 

Nice to have

• Awareness of GDPR
• Knowledge of the ministry, worship and structures of the Church of England
• Experience of databases
• Experience of website CMS